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10 Minute Guide to Microsoft Exchange 5.0
- Lesson 10 -
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Button |
Name |
Function |
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Prints the message |
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Move |
Moves the message to a folder you choose |
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Delete |
Deletes the message |
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Reply to Sender |
Opens a new message window with the sender's name in the To box |
|
Reply to All |
Opens a new message window with all recipients of the current message indicated as recipients of the new message |
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Forward |
Opens a new message window from which you can send this message to another recipient |
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Previous |
Opens the message listed immediately above the current message in the Contents pane |
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Next |
Opens the message listed immediately below the current message in the Contents pane |
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Next Unread |
Opens the next message in the Contents pane that is marked as unread |
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Help |
Displays information about specific elements in the received message window |
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Read Digital |
Displays information about Signature the password-protected signature of the sender (if advanced security is enabled) |
You'll frequently want to reply to messages you've read. The sender may have asked a question that requires an answer from you, or you may want to make a comment about the message, or you may just want to acknowledge that you received the message.
To compose a reply to the person who sent you a message, follow these steps:
Figure 10.2 The message window for composing a reply.
By default, the original message text is included in the reply. It is indented to make it stand out. If you want to, you can actually enter comments or notes within the original message's text.
However, if you find that most of the time you don't need to keep the original message text in your reply and you constantly have to go to the trouble of deleting it, you can change the default setup so that the original text is not automatically placed in the message section of your reply. To do so, follow these steps:
Figure 10.3 You can alter the default settings for replying to a message.
Sometimes you receive information in a message that you think might be of interest to someone else (someone who was not sent a copy of the message). If so, you can forward the message, which means that you send the original message to a new recipient. You can even add your own text to the original contents if you want. To forward a message you've received, follow these steps:
Figure 10.4 The Subject box indicates that the message is being forwarded.
There might be times when you need a printed copy of a message, either to study it more carefully or to file it. You can print any message, whether you have opened it or not:
Either way, the message is sent to the printer immediately. The Print dialog box does not appear, so you cannot change the printer or any other print setup configuration.
If you have to change printers or make any other adjustments to the printing process (if you want to print multiple copies, for example), you must choose File, Print or press Ctrl+P to display the Print dialog box.
In this lesson, you learned how to open the messages you receive and perform several operations on them: replying, forwarding, and printing. In the next lesson, you'll learn some of the ways you can manage the storage and handling of messages.
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